Privacy Policy
Your privacy matters to us. This policy explains how Eximia Research collects, uses, and protects your personal information.
Who We Are
Eximia Research operates a growing national network of integrated clinical research sites, bringing essential studies directly into local communities. Our website address is eximiaresearch.com.
This privacy policy applies solely to information collected through our website and related digital properties. It describes what personally identifiable information we collect, how it is used, your choices regarding your data, and the measures we take to keep it safe.
Information We Collect, Use & Share
We are the sole owners of the information collected on this site. We only access or collect information that you voluntarily provide through email, contact forms, study inquiry forms, or other direct communication. We will never sell or rent your information to anyone.
We use your information to respond to the reason you contacted us. We will not share your information with any third party outside our organization, other than as necessary to fulfill your request — for example, connecting you with an appropriate research site location.
i What We May Collect
- Name, email address, and phone number submitted through contact or study interest forms
- General location information you provide (city, state, or ZIP code) to match you with nearby study sites
- Health-related information you voluntarily share during a study screening or pre-qualification process
- Technical data such as browser type, device type, and IP address collected automatically for analytics and security
Unless you ask us not to, we may contact you via email in the future to share updates, new study opportunities, or changes to this privacy policy.
Clinical Trial Inquiries
When you express interest in a clinical trial through our website, we collect the information you provide on study-specific landing pages and inquiry forms. This may include your name, contact details, date of birth, and responses to pre-qualification health questions relevant to a specific study.
Important: The information collected during clinical trial pre-screening is used solely to evaluate your potential eligibility and connect you with the appropriate Eximia Research site. It is handled with strict confidentiality and is never used for marketing to third parties.
If you qualify for further screening, your information may be shared internally with the relevant Eximia Research site team and entered into our clinical trial management system for follow-up. All data handling follows applicable regulatory guidelines including FDA and ICH-GCP (Good Clinical Practice) standards.
Your Access to & Control Over Your Information
You may opt out of any future contact from us at any time. You can do any of the following by contacting us via the email address or phone number provided on our website:
- Request to see what data we have about you, if any
- Request changes or corrections to any data we have about you
- Request that we delete any data we have about you
- Express any concern you have about our use of your data
We will respond to your request within a reasonable timeframe, typically within 30 business days.
Security
We take the protection of your information seriously. When you submit sensitive information via our website, it is protected both online and offline.
All sensitive information transmitted through our website is encrypted using SSL/TLS technology. You can verify this by looking for a lock icon in your browser’s address bar or confirming the URL begins with “https.”
Offline, access to personally identifiable information is restricted to employees who need it to perform specific job functions — such as recruitment coordination, marketing operations, or site management. Our servers and systems are maintained in secure environments with appropriate access controls.
While we employ commercially accepted security measures to protect your data, no method of internet transmission or electronic storage is 100% secure. We cannot guarantee absolute security but are committed to continuously improving our safeguards.
Cookies & Tracking Technologies
We use cookies and similar tracking technologies to analyze website traffic, understand how visitors engage with our site, and improve your browsing experience. Cookies are small data files placed on your device when you visit a website.
C How We Use Cookies
- Analytics: We use tools like Google Analytics and Meta Pixel to understand aggregate visitor behavior such as page views, traffic sources, and geographic distribution
- Performance: Cookies help us optimize site speed, functionality, and content delivery
- Advertising: We may use conversion tracking pixels to measure the effectiveness of our study recruitment campaigns — these do not build personal advertising profiles
We do not link cookie or tracking data to any personally identifiable information. You can control, block, or delete cookies at any time through your browser settings or device privacy controls. Please note that disabling cookies may affect certain features on our website.
Third-Party Links
Our website may contain links to external sites, including clinical trial registries (such as ClinicalTrials.gov), partner organizations, and informational resources. We are not responsible for the content or privacy practices of these third-party sites.
We encourage you to review the privacy statements of any external website that collects personally identifiable information before providing your data.
Policy Updates
This Privacy Policy may be updated from time to time. All changes will be posted on this page with a revised “Last updated” date. We encourage you to review this page periodically. Continued use of our website following any changes constitutes acceptance of those changes.
Questions About Your Privacy?
We’re here to help. Reach out to our team if you have any questions or concerns about how your data is handled.
Contact Us at [email protected]